Procurement & Vendors
Approve purchases with context, not a forwarded photo.
In most MSMEs every purchase above a few thousand rupees goes to the owner on WhatsApp — a photo of a quotation, no history, no budget. Procurement puts requests, comparisons and approvals in one place.
What you'll see every day
Demo dataApprovals pending
POs overdue for delivery
Spend by category
Vendor on-time rate
Sound familiar?
What this fixes
- Purchase approvals are scattered across WhatsApp chats and phone calls.
- Nobody can see what was last paid for the same item from the same vendor.
- Materials arrive late because PO follow-ups depend on one person.
- GRNs and vendor bills are matched manually against POs.
Request to receipt
- Store raises request for 200 kg of raw material
- Last rates and current stock shown to approver
- Owner approves on phone; PO sent to vendor
- GRN recorded; bill matched and posted to Tally
Capabilities
How it works
Requests with approval limits
Purchase requests routed by value and category — for example, plant head up to ₹50,000, owner above.
Price history
Last three purchase rates for the item appear alongside every request.
PO tracking
Expected delivery dates per PO, with vendor reminders and delayed POs flagged.
Three-way match
PO, goods receipt and vendor bill compared before the bill is booked in accounts.
Related
Works with
- TallyKeep Tally as your book of accounts. Connect it to sales, collections, inventory and dashboards.
- SAPExtend SAP Business One or S/4HANA with mobile approvals, WhatsApp workflows and owner dashboards.
- Excel & Google SheetsTurn the spreadsheets your business depends on into connected, reliable data — without banning Excel.
- WhatsAppSend reminders, quotes and approvals on WhatsApp — and capture replies back into the record.
Used by
- ManufacturersConnect orders, raw material, job work, production and dispatch to the Tally books your CA already trusts.
- TradersFast quotations, margin per deal, stock across godowns and tight credit control for high-volume trading.
- ExportersTrack buyer enquiries, proforma invoices, shipments and foreign-currency realisation in one flow.
FAQ
Procurement & Vendors FAQs
Can approval limits differ by department?
Yes. Approval rules are usually configured by value, category, department and location.
Do vendors need to log in to anything?
No. Vendors receive POs and reminders by email or WhatsApp. A vendor portal is not required.
Will purchases still be booked in Tally?
Yes, if Tally is your book of accounts. Approved and matched bills can be pushed to Tally for your accounts team.
Find out where your business is losing time and money.
We'll map your current systems, identify manual bottlenecks and show what can be automated.
Free, no obligation. 45–60 minutes with someone who understands Tally, GST and how MSMEs actually run. Prefer WhatsApp? Message us.